ESF Camps

Phillies Baseball Academy Administrative Specialist

US-Phillies Baseball Academy | US-DE | US-NJ | US-PA
Job ID
2017-6358
# of Openings
15
Phillies Baseball Academy (multiple locations in PA, NJ, DE)
Type
Seasonal Full-Time

Position Summary

A Phillies Baseball Academy Administrative Specialist is responsible for providing administrative support to the Field Manager as well as to the camp as a whole including general clerical, receptionist, and project-based work.  They serve as a liaison between the camp and ESF families assisting with enrollment, admissions, camp life, and camp operations. 

Position Objective/Purpose

We are seeking motivated Team members who believe deeply in the organization’s mission and who display a record of achievement in effective office management, building positive relationships and projecting a professional company image through all interactions with camp families, Team Members and ESF Executives.

Position Scope Factors

  • Multiple locations in the following states: Pennsylvania, New Jersey, Delaware
  • Travel required every week

Essential Job Responsibilities

  1. Serve as a liaison between the camp and PBA families on the phone or in person
  2. Assist families with enrollment, admissions, camp life, and camp operations
  3. Collect and post payments; record data for billing  
  4. Update camper records and record information in camper database
  5. Answer telephones and transfer to appropriate Team members
  6. Open, sort and distribute incoming correspondence, including mail, faxes and email
  7. Perform general clerical duties that include, but are not limited to, bookkeeping, copying, faxing, mailing and filing
  8. Help to ensure that camp office is clean, organized, and well-maintained
  9. Inventory and order office supplies
  10. Work effectively with co-workers and collaborate on various responsibilities
  11. Follow the PBA Code and maintain the PBA Look at all times
  12. Manage site budget, payroll and inventory
  13. Provide input to Field Manager regarding topics for weekly team meetings and daily briefings.
  14. Ensure all organization policies and procedures are maintained and upheld (PBA dress code, safety standards, core values, etc.)
  15. Implement resource tools, systems, processes and operational SOPs to ensure Operational Excellence and sustainability of program
  16. Coordinate special events (ie...Award ceremonies, coach appearance, milestones, pictures, Monday a.m. check-in) and  field trips
  17. Relationship and facility management with site schools
  18. Communicate with camp families through written and/or verbal contact
  19. Encourage respect for personal property, camp equipment and facilities
  20. Conduct mid and end-of-summer Team evaluations on direct reports (Production Assistants)
  21. Have fun
  22. Other responsibilities as assigned

Position Competencies for Success

  1. Understand and support the mission of the organization
  2. The ability to work effectively with others in all levels of the organization in a professional manner
  3. Positive attitude
  4. Commitment to producing consistent, high-quality work
  5. Excellent judgment, ability to identify problems and works quickly to find solutions
  6. Ability to multi-task in a fast paced environment
  7. Patient, caring and creative
  8. Flexible, adaptive and a Team player
  9. Desire to make a difference in the life of a child

Experience Requirements

  1. At least 1 year work experience in related field

Education Requirements

  1. Bachelor’s degree

Other Skill Requirements

  1. Outstanding communication skills which include the ability to use clear, concise and grammatically correct written and oral language in all aspects of professional interaction with campers, their families, peers, leadership team and the larger community
  2. Basic accounting skills with a high degree of accuracy
  3. Knowledge of Microsoft Office  

Reporting Relationships

  1. Reports directly to and takes direction from the Field Manager.

Working Conditions and Physical Requirements

  1. Ability to push/pull, lift and carry a minimum of 35Ibs
  2. Ability to respond to emergency situations which may require running (up to 1 mile in some cases) and climbing stairs
  3. Good physical condition which enables candidate to execute all responsibilities associated with this position

ESF, Inc. is an Equal Opportunity/Affirmative Action Employer. All candidates who meet the qualifications are encouraged to apply!

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