ESF Camps

Camp Office Administrative Specialist (Summer Only)

US-NJ-Lawrenceville
Job ID
2018-6999
# of Openings
15
ESF Camps at The Lawrenceville School
Targeted Job Start Date
6/25/2018
Targeted Job End Date
8/16/2018
Type
Seasonal Full-Time

Position Summary

An Administrative Specialist is responsible for providing administrative support to the Site Director as well as to the camp as a whole including general clerical, receptionist, and project-based work.  They serve as a liaison between the camp and ESF families assisting with enrollment, admissions, camp life, and camp operations. 

Position Objective/Purpose

We are seeking motivated Team members who believe deeply in the organization’s mission and who display a record of achievement in effective office management, building positive relationships and projecting a professional company image through all interactions with camp families, Team Members and ESF Executives.

Essential Job Responsibilities

  1. Serve as a liaison between the camp and ESF families on the phone or in person
  2. Assist families with enrollment, admissions, camp life, and camp operations
  3. Collect and post payments; record data for billing  
  4. Update camper records and record information in camper database
  5. Answer telephones and transfer to appropriate Team members
  6. Open, sort and distribute incoming correspondence, including mail, faxes and email
  7. Perform general clerical duties that include, but are not limited to, bookkeeping, copying, faxing, mailing and filing
  8. Help to ensure that camp office is clean, organized, and well-maintained
  9. Inventory and order office supplies
  10. Work effectively with co-workers and collaborate on various responsibilities
  11. Follow the ESF Code and maintain the ESF Look at all times
  12. Have fun
  13. Other responsibilities as assigned
  14. Exhibit ESF Core Values at all times and to adhere to all company policies

 

Position Competencies for Success

  1. Understand and support the mission of the organization
  2. The ability to work effectively with others in all levels of the organization in a professional manner
  3. Positive attitude
  4. Commitment to producing consistent, high-quality work
  5. Excellent judgment, ability to identify problems and works quickly to find solutions
  6. Ability to multi-task in a fast paced environment
  7. Patient, caring and creative
  8. Flexible, adaptive and a Team player
  9. Desire to make a difference in the life of a child

Experience Requirements

  1. At least 1 year work experience in related field

Education Requirements

  1. Bachelor’s degree

Other Skill Requirements

  1. Outstanding communication skills which include the ability to use clear, concise and grammatically correct written and oral language in all aspects of professional interaction with campers, their families, peers, leadership team and the larger community
  2. Basic accounting skills with a high degree of accuracy
  3. Knowledge of Microsoft Office  

Reporting Relationships

  1. Reports directly to and takes direction from the Site Director.

Working Conditions and Physical Requirements

  1. Ability to push/pull, lift and carry a minimum of 35lbs
  2. Ability to respond to emergency situations which may require running (up to 1 mile in some cases) and climbing stairs
  3. Good physical condition which enables candidate to execute all responsibilities associated with this position

ESF, Inc. is an Equal Opportunity/Affirmative Action Employer. All candidates who meet the qualifications are encouraged to apply!

 

Qualifications

 

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