ESF Camps

  • Seasonal Accounts Payable Clerk

    Job Location US-PA-Bryn Mawr
    Job ID
    # of Openings
    ESF Headquarters
    Targeted Job Start Date
    Targeted Job End Date
    Seasonal Full-Time
  • Position Objective/Purpose

    We are currently seeking motivated, reliable and hard-working team members who believe deeply in the organization’s mission and display strong organization and communication skills.



    The Accounts Payable Intern, a key member of ESF’s Finance Team, provides support to the Operations Center ensuring that all invoices are reviewed, printed, and posted to the proper leger account in QuickBooks. Additional responsibilities include placing supply orders, resolving invoice discrepancies, and tracking packing slip information using Excel.

    Position Scope Factors

    The Accounts Payable Intern is employed five (5) days per week on a seasonal basis (April – July 31, 2018), Monday through Friday, at ESF’s Operations Center located in King of Prussia, PA. There could be an option to extend this position, so the Intern would work two (2) days per week at ESF’s Headquarters office in Bryn Mawr, PA beginning in August, 2018.

    Essential Job Responsibilities


    • Develop and maintain relationships across internal departments (Finance, Operations, Admissions, Customer Engagement, Talent Operations, and Marketing) as well as with external third party vendors 
    • Assist our operations team with placing supply orders from existing purchase orders
    • Post packing slip information into excel budget spreadsheets
    • Review all invoices for appropriate documentation and approval prior to posting
    • Research and resolve invoice discrepancies and issues
    • Print vendor invoices, post invoices and perform data entry to proper ledger account in QuickBooks
    • Maintain accurate files and documentation in accordance with company policy and accepted accounting practices
    • Perform other duties as assigned
    • Ensure daily departmental objectives and goals are accomplished
    • Contribute ideas on ways to improve or optimize accounts payable procedures

    Experience Requirements

    • Advanced Excel skills are required
    • An accounts payable background is strongly preferred
    • Previous data entry experience is required 
    • Prior experience processing invoices and identifying discrepancies
    • Familiarity or willing to learn QuickBooks accounting software
    • General understanding of accounting practices
    • Detail-oriented with a high level of accuracy and a professional attitude
    • Must be efficient and able to complete work in a timely manner
    • Excellent organization and prioritization skills
    • Strong interpersonal and communication skills
    • Ability to work independently and with a team in a fast-paced and high volume environment
    • Must be results-oriented with the ability to focus on detailed information accurately

    Education Requirements

    • Bachelor’s degree required

    Reporting Relationships

    • Reports directly to and takes direction from the Chief Financial Officer

    Working Conditions and Physical Requirements

    • This is a temporary position through August 2018 with the possibility of being extended
    • Minimum of forty (40) hours per week
    • This position involves extended periods of time at a computer workstation
    • Local candidates preferred


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