ESF Camps

  • Union Soccer Schools Administrative Specialist- NJ, DE

    Job Location US-Union Soccer Schools | US-PA | US-DE | US-NJ
    Job ID
    2019-7510
    # of Openings
    5
    Camp
    Union Soccer Schools (multiple locations in PA, NJ, DE)
    Targeted Job Start Date
    6/17/2019
    Targeted Job End Date
    8/9/2019
    Type
    Seasonal Full-Time
  • Position Summary

    An Administrative Specialist is responsible for providing on-site support to the Field and Operations Managers as well as to the camp as a whole including general administrative and project-based work. They serve as a liaison between the camp and Union Soccer Schools families assisting with enrollment, admissions, camp life, and camp operations.

    Position Objective/Purpose

    We are seeking motivated Team members who believe deeply in the organization’s mission and who display a record of achievement in effective office management, building positive relationships and projecting a professional company image through all interactions with camp families, Team Members and Union Soccer School Executives.

    Position Scope Factors

    • Multiple locations in Pennsylvania, New Jersey and Delaware
    • Some travel required

    Essential Job Responsibilities

    • Serve as a liaison between the camp and Union Soccer School families on the phone or in person
    • Assist families with enrollment, admissions, camp life, and camp operations
    • Record data for billing
    • Update camper records and record information in camper database
    • Answer telephones and transfer to appropriate Team members
    • Open, sort and distribute incoming correspondence, including mail, faxes and email
    • Perform general clerical duties that include, but are not limited to, bookkeeping, copying, faxing, mailing and filing
    • Help to ensure that camp office is clean, organized, and well-maintained
    • Inventory camp equipment, uniforms and office supplies
    • Work effectively with co-workers and collaborate on various responsibilities
    • Follow the Union Soccer Schools Code and maintain the “Union Soccer Schools Look” at all times
    • Exhibit Union Soccer Schools and ESF Core Values at all times and to adhere to all company policies
    • Have fun
    • Other responsibilities as assigned

    Position Competencies for Success

    • Understand and support the mission of the organization
    • The ability to work effectively with others in all levels of the organization in a professional manner
    • Commitment to producing consistent, high-quality work
    • Excellent judgment, ability to identify problems and works quickly to find solutions
    • Ability to multi-task in a fast paced environment
    • Positive attitude
    • Patient, caring and creative
    • Flexible, adaptive and a Team player
    • Desire to make a difference in the life of a child

    Experience Requirements

    • At least 1 year work experience in related field

    Education Requirements

    • Pursuing Bachelor’s degree

    Other Skill Requirements

    • Outstanding communication skills which include the ability to use clear, concise and grammatically correct written and oral language in all aspects of professional interaction with campers, their families, peers, leadership team and the larger community
    • Basic accounting skills with a high degree of accuracy
    • Knowledge of Microsoft Office

    Reporting Relationships

    • Reports directly to and takes direction from the Field and Operations Managers  

    Working Conditions and Physical Requirements

    • Push/pull, lift and carry a minimum of thirty-five (35) pounds across campus
    • Work outside, upright and mobile for six (6) to eight (8) hours per day
    • Respond to emergency situations which may include running (up to 1 mile in some cases) and ascending stairs without undue exertion
    • Possess physical capacity to fulfill all essential job functions – responsibilities listed above

    This job description is subject to change at any time.

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